The SAP application extracts data from the system and uses them to generate a PDF file. For this reason, the users accustomed to the layout of hardcopy forms will find it very easy to switch to the electronic version. The PDF format makes it possible to support any type of a form which will look almost identical as its printed version. Thanks to this standard, the process of exchanging information between the SAP system and final users has been made uniform.
The data from completed forms do not need to be manually entered into the system, as is the case with hardcopy forms, but can be directly imported into SAP or used in any SAP operation, such as, for instance, creation of a material, generation of a requisition or placement of an order.Īdobe forms use XML format to store the entered data and layout information. The costs associated with paper documents (print, storage and distribution) and the time needed to process them are also worth considering. In business processes, such forms can replace hardcopy documents which can easily get lost or damaged. The key advantage of Adobe Forms is the possibility of creating forms in which data entered by the user can be saved. Thanks to the successful cooperation, SAP users can use forms in a commonly known and accepted PDF format. In addition to SAPscript and Smart Forms, SAP Adobe Forms – a result of cooperation between SAP and Adobe – represent state-of-the-art print technology in the SAP system available in SAP NetWeaver ‘04.
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